Built for Program Teams
From invitation lists and speaker logistics to volunteer schedules and production run-of-shows, Hand-Off helps program teams manage every moving piece in one place.
Most organizations run their programs using a patchwork of spreadsheets, emails, and disconnected platforms. Hand-Off replaces the chaos with a single system designed specifically for program operators.
Whether you're managing a fellowship cohort, a conference, or a year-round program, Hand-Off keeps your team aligned and your information organized.
Most organizations run their programs using a patchwork of spreadsheets, emails, and disconnected platforms. Hand-Off replaces the chaos with a single system designed specifically for program operators.
Whether you're managing a fellowship cohort, a conference, or a year-round program, Hand-Off keeps your team aligned and your information organized.
Programs are complex. Your tools shouldn’t be.
Everything your team needs to run exceptional programs.
The Hand-Off Platform
Hand-Off is built as a modular platform. Start with the tools you need today and expand as your programs grow.
Each module works together through a shared system of people, schedules, and logistics — giving your entire team a single source of truth.
Invitation Manager
Plan and manage every invitation with clarity and confidence.
Track invite lists, manage RSVPs, monitor responses, and coordinate guest communications — all from one central dashboard.
With built-in invitation tracking, activity feeds, and list management, your team always knows who’s invited, who’s attending, and what happens next.
Key capabilities
• Manage invitation lists and guest groups
• Track RSVPs in real time
• Send invitations and reminders
• Export name tags, RSVP lists, and guest reports
With built-in invitation tracking, activity feeds, and list management, your team always knows who’s invited, who’s attending, and what happens next.
Key capabilities
• Manage invitation lists and guest groups
• Track RSVPs in real time
• Send invitations and reminders
• Export name tags, RSVP lists, and guest reports
→ Learn more about Invitation Manager
Speaker & VIP Manager
Deliver a seamless experience for speakers and special guests.
Manage speaker communications, bios, travel details, and individual schedules in one organized system. Ensure your most important participants feel supported every step of the way.
Key capabilities
• Speaker and VIP profiles
• Travel and lodging tracking
• Individualized schedules
• Communication and document management
Key capabilities
• Speaker and VIP profiles
• Travel and lodging tracking
• Individualized schedules
• Communication and document management
→ Learn more about Speaker Manager
Schedule & Content Manager
Design, manage, and evolve your program’s content with ease.
From early program concepts to finalized session schedules, Schedule & Content Manager helps teams build and manage their programming in one collaborative system.
Track session ideas, shape the agenda, assign speakers, and manage rooms and logistics — all without the spreadsheet chaos.
Whether you're curating a conference, fellowship, or multi-day program, your entire team can see how content evolves from idea to execution.
Key capabilities
• Capture and organize session ideas
• Build and manage session schedules
• Assign speakers, moderators, and participants
• Manage rooms, venues, and spaces
• Track session logistics and load-in/load-out
• Automatically generate run-of-shows
Track session ideas, shape the agenda, assign speakers, and manage rooms and logistics — all without the spreadsheet chaos.
Whether you're curating a conference, fellowship, or multi-day program, your entire team can see how content evolves from idea to execution.
Key capabilities
• Capture and organize session ideas
• Build and manage session schedules
• Assign speakers, moderators, and participants
• Manage rooms, venues, and spaces
• Track session logistics and load-in/load-out
• Automatically generate run-of-shows
→ Learn more about Schedule & Content Manager
Travel & Lodging Manager
Coordinate travel and lodging without the spreadsheet chaos.
Track flights, ground transportation, hotel assignments, and arrival details in one place so your team always knows where people are and what they need.
Automatically generate personalized itineraries and keep speakers and VIPs informed as plans evolve.
Key capabilities
• Track flights and travel segments
• Manage hotel assignments and room blocks
• Generate personalized travel itineraries
• Coordinate arrivals, departures, and ground transportation
Automatically generate personalized itineraries and keep speakers and VIPs informed as plans evolve.
Key capabilities
• Track flights and travel segments
• Manage hotel assignments and room blocks
• Generate personalized travel itineraries
• Coordinate arrivals, departures, and ground transportation
→ Learn more about Travel & Lodging Manager
Staffing & Volunteer Manager
Coordinate staff and volunteers without the chaos.
Assign roles, manage shifts, and track staffing coverage across your entire program.
Give volunteers simple ways to sign up for roles while keeping your team informed and organized.
Key capabilities
• Assign staff and volunteer roles
• Manage shifts and schedules
• Volunteer sign-up links
• Track staffing coverage and hours
Give volunteers simple ways to sign up for roles while keeping your team informed and organized.
Key capabilities
• Assign staff and volunteer roles
• Manage shifts and schedules
• Volunteer sign-up links
• Track staffing coverage and hours
→ Learn more about Staffing Manager
Production Manager
Run flawless programs behind the scenes.
Production Manager helps teams manage the operational details that bring programs to life — from run-of-show planning to production logistics.
Keep your entire team aligned and prepared.
Key capabilities
• Run-of-show planning
• Production timelines
• Technical and logistics coordination
• Team task tracking
Keep your entire team aligned and prepared.
Key capabilities
• Run-of-show planning
• Production timelines
• Technical and logistics coordination
• Team task tracking
→ Learn more about Production Manager
Program CRM
Understand your community across programs and events.
Hand-Off’s Program CRM gives organizations a clear view of how people engage across their entire ecosystem.
Track speakers, fellows, donors, volunteers, and participants in one unified system.
Key capabilities
• Unified people records
• Track participation across programs
• Relationship history and engagement
• Program and event participation tracking
Track speakers, fellows, donors, volunteers, and participants in one unified system.
Key capabilities
• Unified people records
• Track participation across programs
• Relationship history and engagement
• Program and event participation tracking
→ Learn more about Program CRM
Key Use Cases
Manage hotel blocks, arrival details, itineraries, and last-minute changes without chaos.
Travel & Lodging Coordination
Plan and execute events and recurring initiatives with clarity - from early planning through post-event follow-up.
Event & Program Management
Coordinate donor events, sponsor-supported programming, and VIP experiences with confidence.
Private Events & Sponsor Activations
Track who will be where, when, and why. Manage invitations, confirmations, travel, lodging, and communications in one place.
Speaker & VIP Management
Centralize people and information
I’m Ready
How It Works
Launch Hand-Off with a single event, program, or series.
Everyone — speakers, staff, partners, participants — lives in one system.
Invitations, schedules, travel, and updates all reference the same data.
Add more programs, users, and workflows without rebuilding your system.
1. Start with one initiative
3. Connect communications and logistics
2. Centralize people and information
4. Expand as you grow
Every community is built through touchpoints.
Most organizations manage these touchpoints in disconnected tools.
Hand-Off brings them together.
By connecting touchpoints to real people and real programs, Hand-Off creates continuity, context, and institutional memory that compounds over time.
- Emails
- Invitations
- Applications
- Registrations
- Events
- Surveys
- Votes
- Memberships
- Forms
- Calendar Invites
Managing Touchpoints
A touchpoint is any way someone interacts with your organization touchpoint is any way someone interacts with your organization
Why Teams Choose Hand-Off
- Built by operators, not just software engineers
- Designed for lean teams with high stakes
- Works across events, not just within them
- Preserves knowledge year over year
- Reduces burnout by removing manual work
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